Payroll Clock Calculator - Clock In and Out Hours

This payroll clock calculator converts clock-in and clock-out records into payroll-ready hour totals. Add each shift, subtract unpaid breaks, and review regular hours, overtime hours, gross hours, break time, and estimated gross pay.

Use it when a time clock export, handwritten card, or employee message needs a quick independent check before payroll closes. For a simpler employee-facing page, use the hours calculator. For a printable weekly summary, use the timesheet calculator.

Payroll Clock Workflow

Payroll Clock Formula

Clocked shift hours = Clock out - Clock in
Paid shift hours = Clocked shift hours - Unpaid break minutes
Regular hours = Paid hours up to the overtime threshold
Overtime hours = Paid hours above the threshold

When pay is included:

Gross payroll pay = Regular pay + Overtime pay

Example Payroll Clock Review

With a 40-hour overtime threshold, this example has 40 regular hours and 1.5 overtime hours. At $20 per hour and 1.5x overtime, estimated gross pay is $845.

What to Check Before Payroll

• Missed punches - A missing start or end time can distort the weekly total.
• Unpaid meal breaks - Confirm the break field only includes unpaid time.
• Overnight shifts - Review shifts that cross midnight before approving.
• Overtime threshold - Confirm the rule used by your business and location.
• Gross vs net pay - This calculator estimates gross pay, not take-home pay.