Free Email Signature Generator

How to Create an Email Signature

The preview updates in real-time as you type.

How to Add Your Signature

Gmail

1. Open Gmail and click the gear icon, then See all settings
2. Scroll down to the Signature section
3. Click Create new and name your signature
4. In the signature editor, look for the HTML/code icon (or press Ctrl+Shift+I in the compose window)
5. Paste the copied HTML
6. Click Save Changes at the bottom of the page

Outlook (Web)

1. Click the gear icon and go to Mail > Compose and reply
2. Under Email signature, paste the HTML into the editor
3. Set it as default for new messages and/or replies
4. Click Save

Outlook (Desktop)

1. Go to File > Options > Mail > Signatures
2. Click New and give your signature a name
3. Paste the HTML into the editor
4. Click OK to save

Apple Mail

1. Open Mail and go to Mail > Settings > Signatures
2. Click the + button to create a new signature
3. Uncheck Always match my default message font
4. Open the downloaded .html file in Safari, select all (Cmd+A), copy (Cmd+C)
5. Paste into the Apple Mail signature editor
6. Close Settings to auto-save

Email Signature Best Practices

• Keep it short — include only essential info: name, title, company, phone, email. Nobody reads a 15-line signature
• Skip the images — logos and photos often get blocked by email clients or flagged as spam. Text-based signatures are more reliable
• Use web-safe fonts — stick with Arial, Helvetica, or Georgia. Custom fonts will not render in most email clients
• Match your brand — use your company’s brand color as the accent color for a consistent look
• Test before deploying — always send yourself a test email and check it on both desktop and mobile before setting it as your default
• Include a phone number — email signatures are one of the few places where people actually look for phone numbers. Make it easy to reach you